REGISTRATION & REFUND POLICY FOR COUNCIL & DISTRICT EVENTS
Our Registration & Refund policy has been crafted to achieve a balance between meeting participant expectations of a quality experience while meeting the fiduciary responsibilities of Mid-Iowa Council.
Our event, activity, and camp budgets are planned to have minimal margins in order to keep the costs within the reach of every Scouting family. However, almost all events have upfront costs and overhead expenses (site reservation fees, patches, food, program supplies, etc.) that must be secured in advance of the event to meet participant expectations.
Sometimes a pre-paid participant elects not to attend an event. This could, for example, be due to a family situation or simply a choice to not attend due to the weather forecast. Either way this doesn’t change the fact that goods and services were purchased on the participant’s behalf in expectation of their attendance.
These guidelines have been approved by the Mid-Iowa Council Executive Board:
- An individual participant or Unit is not considered to be registered for an event until all fees are paid in full.
- All payments of fees for District and Council events are non-refundable except under the following conditions:
- Serious Illness, must be accompanied by a doctor’s note
- Death in family
- Special unexpected and extraordinary circumstances
- Event is cancelled
In cases where a refund may be considered, the request must be in writing (email or post), include a copy of the receipt, and be submitted to the Program Secretary within 15 calendar days after the end of the event. Requests made after 15 days will not be considered.
In the event a refund is approved, it shall be disbursed in keeping with Mid-Iowa Council policies and procedures for disbursement of funds. In the case of a unit registration, the unit will receive the refund. All refunds, excluding cancellation, will be less twenty-five percent (25%) of the activity fee to cover liquidated costs incurred in preparation of the activity.
Refund Policy – Summer Camps
Summer Camp Unit Deposit Refund Policy – the reservation deposit is non-refundable. It cannot be “rolled over” to hold a campsite for the next summer; however, it can be used to help pay total unit fees.
Cancellations fee: Mitigwa
From April 2nd to June 1st there will be a $100 fee for any Scout or Adult that is cancelled (transfers are allowed)
After June 1st there are no Refunds allowed except per the regular Council Refund Policy
Cancellations fee: Akela
From April 2nd to June 1st there will be a $30 fee for any Scout or Adult that is cancelled (transfers are allowed)
After June 1st there are no Refunds allowed except per the regular Council Refund Policy